Pursuant to Section 3625 of the NYS Education Act, any contract of carriage must be submitted to the Department of Transportation within one hundred and twenty days of the commencement of service under such a contract, and no transportation costs are permitted for a period of more than one hundred and twenty days prior to the submission of a student transportation contract with the Department of Education. In addition, departmental policy states that transportation contracts must be properly performed prior to the commencement of service and that no transportation costs are permitted for the period prior to the performance of the contract. All transport contracts (with the exception of 4408 contracts) must be applied for in Annex J in order to qualify for transport aid. Contracts that have not been approved by the Student Transportation Agency cannot be supported. In order to receive assistance and avoid penalties, contracts must be properly executed and submitted to the student transportation unit. 7. Failure to comply with the deadlines of 1 June and 1 July for the application of contracts for ordinary and special education. If the district provides a reason for late submission, the Program Office may accept it. 5. If you do not submit a student transport contract/extension within 120 days of the first day of delivery, the transport aid will be forfeited for each day it is submitted late. The Education Management Services Office can still approve the contract, but the State Aid Office deducts the aid too late for each day.
1. Failure to comply with the requirements for the issuance, evaluation and award of a contract of carriage based on a tendering process. Contact transportation@nysed.gov or call (518) 474-6541 for assistance in submitting transportation contracts. For more information on contracts of carriage, see: Regulation of the Commissioner for Contracts of Carriage of Pupils SED does not require proof of tender to approve parents` contracts for transport assistance. Because: 3. The obligation to conduct tenders will not be fulfilled if the total value of all new contracts to be awarded for the new school year reaches or exceeds the threshold of USD 20,000. If so, all contracts must be bided, not just the one that brings the total to $20,000 or more. If a new contract is required after the first day of school, all other contracts issued 3 days before or after that contract will be combined to determine whether the $20,000 threshold is met or exceeded. If this is the case, then everything must be offered.
. The following table lists the P.I.C. fare increases in student transportation contract renewals for the 2009-2010 to 2020-2021 school years. 6. Failure to perform a contract in the correct manner and in the order of time for the required signatures may result in refusal. Leave signatures blank (is considered not to have been submitted to the SED), do not calculate the total costs. Here are the basic requirements for signatories: If a contract or extension is received by SED (SED Received Date) after the last day of service, it will only be supported for the number of actual school days within the 120-day grace period, provided that the contract costs are indicated on the SAMS FT Annex J form within the limitation period for aid requests. 11. No prior consent of electors for a multi-year contract or contract extension. If the contract covers a period of several years (2 to 5 years), voters must approve a separate proposal or a specific item in the school budget. The budget should also include a footnote indicating the total number of years and the cost of the multi-year contract.
The full duration of a multi-year contract must be included in a single contract form. For example, if a contract covers a period of 5 years, the date ends on June 30 of the fifth school year. The following table lists the monthly increases in P.C rates (percentage change over 12 months) for the 2009/2010 to 2020/2021 school years. This table should only be used for budget planning purposes. 4. If you are part of a co-op offer, you must have specified a quantity greater than zero for the item to be awarded ($1). Districts, including those that are part of a cooperative, cannot “take advantage” of another party`s offer for the co-operative offer. You must have a quantity of bids.
This process includes the following provisions of Section 305(14) and GML 103: Late Submission: (Number of days submitted late / Total number of delivery days) * Appendix J Issues filed late: If a contract or extension is received by SED (first day of delivery) more than 120 days after the start of service (first day of delivery), it is considered to have been filed late. For example, if the first day of service of a contract is 1 September, that contract must be submitted to SED no later than 29 December of the same year (date of receipt of the DEE), otherwise the contract is considered late. The calculation of the late deduction is as follows: 2. Does not meet the requirements of the Ed. Article 305 (14) of the Law on the Display of Tenders and the Opening Dates of Tenders. The law stipulates that there must be at least 5 full days between the first day of advertising (call for tenders or call for tenders) and the effective date of the opening of the tender. Computerized routing application, computers, radios Source – U.S. Department of Labor, Bureau of Labor Statistics Note: Devices purchased or installed for contracted buses are not auxiliary. 8. Start of a summer contract/extension before July 1st or execution after August 31st.
Start of a contract/extension of school year before 1 September or execution after 30 June. The Education Act of 1709 (27) states that an education committee “may enter into a contract with any person. for transportation of students residing in the county,” e.B. with a legal guardian or parent to carry their own children. New – Notice of Approval/Rejection – Contract Type – Key Note: If it is a cooperative tender, only districts that have a quantity can award. 9. Do not complete contract or renewal forms. Failure to follow the correct form (contract, extension, summer contract, summer extension) will lead to confusion and delays in approval. Paragraph 156.3(1)(iii) of the Commissioner`s Regulations provides that “a parent who carries only his or her own children” is not considered to be a school bus driver. This classification exempts a parent when driving their own child with a parental contract from the business licence requirements of section 156.3 of the Regulation of the Commissioner of Education.
In addition, the parent`s vehicle is not subject to inspection of school buses by the Ministry of Transport, and the parent or guardian (who is the driver) transporting as such is not subject to article 19-A of the Vehicles and Traffic Act. Article 19-A does not apply to a person driving his own vehicle with a capacity of 10 seats or less. .